SOUTHEAST UNDERGROUND FACILITY PROTECTION COUNCIL
MEETING MINUTES FROM KENNER/NEW ORLEANS, LA
July 16, 2001
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Introduction of attendees and guests.
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Approval 0f 2nd Qtr. Meeting minutes
(All)
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Old Business
(All) Brad Martin discussed the problems with Fla cable TV associations for PSA.
- Action Items:
Dan Simpson will have WorldCom’s Lobbyist contact Fla’s lobbyist to assist with PSA.
Claudette Campbell and Steve Stull to set agenda for the Liaison breakout session in Birmingham.
Steve Stull will send out an email with Tim Brubaker’s address for storage of handouts for EXPO.
Fiona Bowen will approach Nextel concerning #DIG.
Arch York will approach Sprint PCS concerning #DIG.
Brad Martin will approach Alltel concerning #DIG.
The following have signed up for the booth at EXPO. Jim Allen, Tim Brubaker, Danny Barrett, Michele Dory and Steve Stull.
The following have signed up for the Panel Discussion at Expo Tim Brubaker, Danny Barrett and Steve Stull.
Have Bren Chickvara contact Michele Dory for assistance with PSA. (Holly Files)
Send Dig Safely Video & Buckshot Jones PSA to Keith Parker (ULM) for instructional classes. (Holly Files)
Send any videos each company feels may be useful. (All) Send to Keith Parker - University of Louisiana at Monroe 700 University Avenue, Monroe, LA. 71209-0540.
Send information on the Locate Rodeo & Locate Excellence Program to Arch York. (Holly Files)
Oct 9th Liaison Breakout Session & Oct 10th SEUFPC Birmingham-BellSouth Faculties provided by Mike McCrary.
Oct 10th SEUFPC Birmingham-Fla One Call will provide lunch. Brad Martin.
Oct 9th Liaison Breakout Session Birmingham- Lunch provided by UPC. Claudette Campbell.
Annette Reburn - Researching Hotel accommodations for Birmingham.
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One Call Liaison breakout
sessions
at SEUFPC 3rd quarter meeting. (Claudette Campbell) One meeting per
year the day before the SEUFPC meeting. Share
programs and products to coordinate our efforts.
Users group from the NTDPC (subcommittee) was suggested by Steve Stull.
Dan Simpson suggested the Damage Prevention Conference as a venue. Motion
passed for session with SEUFPC 4th Quarter meeting in Birmingham.
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EXPO
–Fiona Bowen needs volunteers for Booth & Panel Discussion. Set conference
call fro Monday the 23rd 10 central to 11 am for panel discussion
topics. Promotional Items- Steve Stull will send an email to everyone with Tim
Brubaker/ address for storage of handouts. Sign in sheet for the Booth at EXPO.
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Positive Response
(Mark Slover) Concern about timeliness of locates and encouragement to utility
owner operators to be more aware of this problem. Main excavator complaint.
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Locate rodeo-
The rodeo is a competition for all utility locate technicians throughout the
nation. Basically the competitor s
will pay an entry fee and the winners will receive cash awards and other prizes.
There will be different types of competitions to accommodate the different
methods of utility locating. A
banquet will be held the night of the competition. The 1st rodeo is scheduled
for 2002 Expo in Macon Ga. Currently Mercer University is a possible site for
the competition; the committee is meeting with them in the next month or so.
There is still much work to be done in the development of the rodeo. Many
companies are supporting the program including utility owner/operators,
equipment manufacturers, contract locate companies, private locate companies and
the Staking University (Locate technician training facility). Anyone interested
in joining the committee or wants information on the progress can contact Tim
Boatfield at tboatfield@gaupc.com
Policies for marking fiber in building entrances?
Providing Equipment manufacturers with Dig Safely video.
Equipment manufacturers will be targeted by each
state one-call center and Utility Owner/Operators will provide videotapes. One
web site for contacts per state is the AED Associated Equipment Distributors –
www.aednet.org .
# DIG – Ala Is actively involved in SunCom and requested the #DIG and they are interested; they are at the engineering level. Southern Link is the only provider in Alabama that has the service now. Mary Ann Floyd out of Arkansas is approaching Cingular. AT&T is up in every state including Alaska, except those where they don’t provide service. If you hear of any one having problems please let Danny know and what error messages the caller receives and where they are.
HDD Rodeo
Sponsorship of 2002.
NTDPC- Task team is looking to provide a damage prevention message to the HDD group. Was accepted as part of their training. 10 companies reporting damages, highest from HDD damages was 40% and the lowest was 2% (was a new company) 1999- 20.2% & 2000 - 19.3%.
Benefits of cooperatively
advertising in publications- Claudette Campbell talked
about looking through a magazine and there were advertising for Ga & Fla
with the same message on opposite pages. Regional advertising is important for
the One Call centers to coordinate advertising to save time and money.
Trenchless Technology update.
– Mike McCrary is the chair of the HDD task for team (NTDPC) board of
directors of the HDD consortium.
Status of damage prevention
efforts by company (All) Mike McCrary & Steve Stull
will discuss damage prevention of HDD during the Damage prevention Convention in
Dallas.
SOCS- Met in Dayton and the liaison breakout was developed and the supervisor breakout went well. Good feedback from the supers whose next meeting is in Atlanta on Oct 8th-10th. Next SOCS meeting Nov. 8th-9th in Nashville.
Call Center Updates
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ALA - 2001- averaged 13% increase in call volume, a lot of fiber rebuilds that finished. Now a major sewer rebuild is increasing tkt volume in rural areas they are rebuilding fiber. DP is new and is building - a report with excavators, redoing excavator manual from BellSouth. Looking into enhancing the mapping system and evaluate what type of system they need. Members are resistant to the change. Changing the rate schedule, they haven’t been changed in 20 years. Not charging by the transmission but by the mile of plant. Just completed a membership survey to update their contact information. Will help to identify who should be receiving Design locates. Started web ticket entry program. Allow members to view EOD reports over the web. |
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GA
- Old OCARS system took until 6AM on
Friday morning to deliver the EOD reports.
Then we had a problem with the phone lines giving a busy signal.
In Metro Atl about 100 of our members did not remap their facility.
We went from 6-8 transmissions per ticket to 21-2200.
Had problems with the PRIS phone system, then problem with the
server. Passwords from OCARS
were corrupt and were not able to convert into Irth passwords.
The map has not been completely updated by the State of Ga.
The UPC Board negotiated with the state to pay for the labor to
update the map. We will be
creating a PDF file the members can down load and print themselves.
The phone switch was struck by lightning as well. We have extended
the hours from 7AM –8PM M-F and 8Am –4Pm on Sat. Volume is decreased 12%
due to ticket life extension. |
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TENN
- Volume is down reports show fiber
installation work was 20% of volume last year and this year less than 5%.
Released version 2 of their new software they are partnering with other
states and working on version three. Damage prevention committee 24
utilities are reporting damages and compiling data to use for education.
Taped footage for the law enforcement video should be out at the in
of August/10 –12 minutes in length. How do you enforce the law? Target
audience is the entire public. Color code cards with information for law
enforcement on how cops can implement the law. |
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NC - Decrease of call volume by 11.5%, they extended the life of the ticket and did studies of restakes to pinpoint problems. Due to these efforts and smaller grids they have had a 9.2 % decrease in transmissions over last year. Have the excavation manuals & have them in Spanish. They have a Spanish employee to help with language barrier. Change the law for mandatory membership, seems to be no opposition. DOT exempt. Dual operating system in main office and satellite office giving different ticket numbers. 20-25 CSR’s work from home 1/3. Web entry users can now map the grids for their tickets. |
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FLA - Spanish version of excavator manual but is having problems with dialect and choosing translator. Call volume slight decrease over last year. 3.69% decrease from last year. Incoming 1.46% decrease due to grid size reduction. Rolling over to AGT in Feb at the latest. Attended or had a presence at 200 meetings last year and still expanding partnerships. Legislative workshops Aug 1st Marco Island, Aug 23 at Lake Monivesta and Tallahassee Sept 10th. 4th DP person is now working with Linda W. Have a new executive director in place Mark Sweet he has 16 years with Florida Power. |
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MS - After June they are down 2% from last year. Due to completion of fiber route installation and reduction of restakes. Out going call are up by % due to increased membership. 56% of call volume is phone, 15% is email, web ticket entry is 3% and fax is 26%. New damage prevention coordinator has been hired- ex bell employee, divided state in to territories to cover. Have gone to 24/7 and are thankful for the help of Tenn One Call to cover these hours. 224 after hours calls in the month of June 1 % of all tkts for the month were after hours. Miss. Municipal Service Co-handles insurance for municipalities in the state and are targeting municipalities who are not members to join the one call center. Requires municipalities to participate in local DP meeting and will give a break on premiums for those who participate. (Coming soon). Possibly changing the law Jan of 2002- mandatory membership. They sponsor 2 racecars in Miss. |
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LA - Just had an update of their law and is looking into an agency to enforce the law. 50% goes to agency and 50% goes to damage prevention fund. Are requiring survey tickets or design requests can be located, provide plats or other means to indicate where the facilities. Penalty is utility has no right to pursue damages. Aug 15th new law goes into effect. Digger’s night out Oct 25th & Baton Rouge Oct (450-500) University of La at Monroe. Food/door prizes and presentation. Draw polygon in database to identify members and partner with La Associated General Contractors (AGC) & equipment rentals. Have a committee and have all the stakeholders on it. Have a funded and free part of their advertising campaign. Spend about 100K on Radio advertising & paper ads. 34thousand incoming and 254 thousand out going. 5-7% ahead of last year. Education at ULM- they have a construction school with 200 students/ associated links (Associated Schools of Construction/ www.ascweb.org) & American Council for Construction Education/ www.acce.org ). Partner with La one call on Digger’s Night Out and are currently educating students about La one call. They are willing to partner with the SEUFPC on developing a lesson plan for Dig Safely with nation wide one call links provided to students. For more information about ULM’s School of Construction go to www.ulm.edu/construction Look under industry links. |
- Damage Prevention efforts by Company. (All companies requesting feedback on their contacts in Ga.)
- AT&T- Damages due to no locate requests have increased and are meeting with the state one calls to get the message out again. EVN letter communication is improving.
- ULM- In their safety classes a place where they can start and end each session with a PSA or Video something about 10-12 minutes. Get this information to Keith, he will show as many as possible and provide a syllabus to show what his is showing.
Scheduling of 4th Qtr. Meeting
Oct. 9 Liaison Breakout Session 1pm to
5 pm Birmingham at Bellsouth Facilities.
Oct 10th SEUFPC meeting 9am
–5pm /Birmingham-BellSouth Facilities.
|
Name/Email |
Company/ |
Phone |
Fax |
| Allen, Jim | MS One Call | 662-720-1002 | same |
| Bowen, Fiona | UPC, Inc. 3400 Summit Ridge Pkwy. Duluth, GA 30096 |
770-623-4332 | 770-623-1847 |
| Bullins, Wendy | NC One Call | 336-855-5780 | 336-299-1914 |
| Campbell, Claudette | UPC 3400 Summit Ridge Pkwy. Duluth, GA 30096 |
770-476-6020 | 770-623-1847 |
| Files, Holly | UPC 1608 Laney Rd. Locust Grove, GA 30248 |
770-914-9218 | 770-914-9432 |
| Frey, David | LA One Call | 225-275-3700 | 225-272-1969 |
| Manry, David | ULM School of Construction | 318-342-1862 | 318-342-1861 |
| Parker, Keith | ULM School of Construction | 318-342-1862 | 318-342-1861 |
| Prevost, Vanessa | ULM School of Construction | 318-342-1862 | 318-342-1861 |
| Reburn, Annette | AL One Call P.O. Box 1476 Birmingham, AL 35201 |
205-414-1840 | 205-414-1899 |
| SaintSing, Stephanie | NC One Call | 336-855-5760 | 336-299-1914 |
| Simpson, Dan | WorldCom | 918-590-6977 | 918-590-5519 |
| Slover, Mark | Williams Communications | 918-547-0967 | |
| Stull, Steve | WorldCom | 918-590-3378 | 918-590-0315 |
| Turner, Bill | TN One Call 2525 Perimeter Pl. Dr. Suite 118 Nashville, TN 37214 |
615-367-1110 | |
| York, Arch | Sprint | 913-534-5177 |
This page was updated on Wednesday, October 17, 2001
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